Expense Management With Approvals Built In
Capture every business expense, route it for approval, and see exactly where your money goes — with account balances and reports that stay accurate on their own.
Where Expense Tracking Usually Breaks Down
Receipts in a drawer, spending noted in a notebook, and nobody quite sure who approved what. By month-end it’s hard to tell how much really left each account — and an unusually large bill can slip by unnoticed.
Expense Features That Keep Spending Under Control
| Category | Amount | Status |
|---|---|---|
| Office Rent | ₹25,000 | Approved |
| Travel | ₹3,400 | Pending |
Sample data — illustrative only
Approval Workflow With Real Teeth
Anyone with permission can record an expense, but it stays pending — with zero effect on your balances — until an approver signs off. The person spending doesn’t have to be the person approving.
- Pending → approved or rejected
- Only approved expenses reduce an account balance
- Role-based permission to approve
Accounts, Transfers & a Ledger You Can Trust
Pay expenses from your bank, cash, or other payment accounts and move money between them. Every balance change is written to an append-only transactions ledger — corrections are new entries, never silent edits.
- Multiple payment accounts with live balances
- Transfers between your own accounts
- Receivables and payables at a glance
Sample data — illustrative only
Spending Alerts Before Month-End
BizPro watches your approved expenses and notifies you when a single expense is far above normal for its category, or when a whole category’s spending spikes against its recent average.
- Expense outlier alerts
- Category spend-spike alerts
- Configurable thresholds per business
Benefits for Your Business
Separation of Duties
Recording and approving are separate permissions, so no one can quietly spend on their own say-so.
Accurate Profit Figures
Approved expenses flow straight into profit & loss — no separate spreadsheet to reconcile.
A Complete Audit Trail
The append-only ledger shows every movement of money, in order, forever.
How Expense Management Works
Record the Expense
Enter the category, vendor, amount, tax, date, and the account it’s paid from.
Approve or Reject
A manager reviews pending expenses — only approval spends from the account.
Ledger Updates
The account balance and the transactions ledger update together, automatically.
Review Spending
See expenses over time, profit & loss, and cash flow in the finance reports.
Who It's For
Owners Who Delegate Spending
Let staff record expenses while you keep the final say on what actually gets paid.
Multi-Branch Businesses
See spending by category across the business and catch an unusual bill early.
Frequently Asked Questions
Explore Related Features
- Purchase Management →
Supplier bills and stock purchases, with payables tracked automatically.
- Business Reports →
Profit & loss, cash flow, and expense trends across your business.
- People & Payroll →
Attendance, statutory payroll, and sales commission for your team.
- Small Business Solution →
How small teams run billing, stock, and spending in one place.
- BizPro Pricing Plans →
Expense management is included from the Starter plan up.